Special Events Coordinator
Boston, MA

2018-05-25T15:34:21+00:00 May 23rd, 2018|

The International Institute of New England, a nongovernmental, not-for-profit, New England-based organization dedicated to addressing the needs and rights of refugees and immigrants, is seeking an Special Events Coordinator at its Boston office.

A dynamic, forward-looking, smart and rapidly growing non-profit organization, we seek well-qualified, solutions-focused candidates who are experts in their respective fields. Candidates need to approach issues creatively and thoughtfully. In addition, all candidates should possess the following set of qualifications:

  • Excellent verbal and oral communication skills
  • Excellent organizational and time management skills
  • Detail-oriented, able to multitask and meet deadlines
  • Self-motivated, able to work in a team and independently

Reports to: Development Manager

Supervises: NA

Status: Exempt


The International Institute of New England seeks a Special Events Coordinator to coordinate events and strengthen relationships with event sponsors.  Working collaboratively with members of the Development team, the Special Events Coordinator will organize events related to the 100th anniversary of the International Institute of New England, including: the Golden Door Award Gala, International Women’s Day Celebration, Suitcase Stories storytelling performances, and other events.


  • Exceptional communication (verbal and written), interpersonal, and organizational skills
  • 1-3 years of experience in event management; experience in non-profit fundraising a plus
  • Keen attention to detail, deadlines, project timelines, and budgets
  • Customer service and relationship management experience, and an understanding of how fostering strong relationships yields repeat events and impacts annual revenue growth
  • The ability to work independently and with others, and the necessary attitude and flexibility to adjust to the changing currents of event logistics
  • The ability to work and effectively communicate with internal staff as well as external stakeholders, including event committees, vendors, and volunteers
  • Proficiency with all Microsoft Office programs is mandatory
  • Experience with relationship database management, Salesforce a plus
  • Understanding of and affinity for IINE’s mission and culture
  • Capacity to work in a multicultural environment with an appreciation for diverse staff and clientele.
  • Values collaboration and team work
  • Some evening and weekend hours required to meet deadlines for specific events
  • Some local travel, with ability to travel to IINE special event locations

Duties and Responsibilities:

  • Participates in the design, management, and execution of IINE special events
  • Researching and recommending venues for IINE special events
  • Acts as the point of contact for all individual and corporate event sponsors and oversees corporate sponsor fulfillment (forms, logos, tickets, attendees)
  • Assumes responsibility for maintaining corporate sponsor relationships before and after events
  • Leverages interactions with event volunteers, donors, sponsors, Board members, public officials, and stakeholders toward event goals
  • Works with the Development/Fundraising team to advance the culture of philanthropy throughout the organization
  • Coordinates volunteer committees to support events, attends event planning meetings, offers input, and helps to realize the vision of the Development team and IINE Board
  • Assists in drafting and preparing materials and mailings related to events, especially those that are sponsor-facing
  • Conducts, summarizes, and analyzes follow-up evaluations after each event, and advises leadership on feedback and solutions
  • Other duties as required

Interested candidates should email their cover letter and resume to Human Resources (hr@iine.org) with their name and position in the subject line. In the cover letter, please be sure to include the following:

  • Salary expectations
  • Any work or volunteer work done with refugees or immigrants
  • Languages spoken

Qualified applicants will be contacted.

No telephone calls please.

The International Institute is an Equal Opportunity Employer. Immigrants, women, people with disabilities, people of color and LGBTQ candidates are encouraged to apply.